Job Details

Position Information

TxDOT is looking for an experienced Construction Recordkeeper I or II in the Paris Area Office. We are looking for a detailed-oriented individual to support our construction team by maintaining accurate records and documentation for ongoing projects. In this role, you'll assist with tracking materials, verifying work reports, and ensuring compliance with project specifications. You'll work closely with supervisors and field crews to keep everything organized and running smoothly. If you're organized, a strong communicator, and enjoy a mix of recordkeeping and administrative work, apply today and build a career as big as TEXAS.

This job opening is for one Construction Recordkeeper I or II depending on business need and applicant's qualifications and experience. Qualification and experience will determine the applicant's position and pay. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

Construction Recordkeeper I - A16 | $44,400 - $61,130 yearly

Construction Recordkeeper II - A18 | $45,521 - $71,055 yearly

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Job Description for Construction Recordkeeper I and II

Construction Recordkeeper I or II

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform assignments following specific instructions and are subject to frequent review by the immediate supervisor.

Construction Recordkeeper II

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor

Essential Duties for Construction Recordkeeper I or II :

• Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
• May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures
• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Composes, reviews, and maintains correspondence, reports, supporting documents and files.
• Processes change orders, supplemental agreements, and extra work orders.
• Maintains filing structure for each construction project within assigned area.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: High School Grad or Equivalent in general education.

Experience:

Construction Recordkeeper I: No experience is required

Construction Recordkeeper II: 1 year of Record-keeping, bookkeeping or other related experience.

(Experience can be satisfied by full time or prorated part time equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis . Substitutions for Minimum Qualifications

Preferred Qualification : Construction record keeping, accounting experience.

Licenses and Certifications: Valid driver's license. This position requires driving a state vehicle.

Competencies:

Construction Recordkeeper I or II

• Contract development and oversight
• Using computers and applicable programs, applications, and systems
• Using standard office equipment
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Preparing and maintaining confidential and sensitive records, files and reports
• Communicating technical information effectively
• Maintaining a safe working relationship

Construction Recordkeeper II

• Governmental policies and procedures
• DBE, HUB, SBE
• Reviewing plans for accuracy and ensuring compliance with requirements

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)